                    USING THE GRADEBOOK PROGRAM GRADES.

COPYRIGHT 2000,
 by 
    Timothy J. Allen 
    3931 Lochlaurel Drive
    Jacksonville, FL 32277

General Comments.

     This program is designed to help keeping track of grades easy and inexpensive.  
This is an unregistered copy of grades.  If you find the program useful you should 
register the program.  See register.txt for more information.

The program includes the ability to:
  1.  Transfer students between classes along with their grades and place them in a 
seating chart.
  2.  Add as many students and grades as computer memory allows.  (That is a lot of grades.)
  3.  Design seating charts.
  4.  Design grids with names and categories.  (Project.Col included with this program
is an example.)
  5.  Generate a random list of student names.
  6.  Print out grades by ranking or by name.
  7.  Print user designed Warning Notices for students whose average is below a 
predetermined value.
  8.  Print user designed Progress Reports for selected students.
  9.  Print makeup work required for each student.
 10.  Print attendance sheets with days of the week and dates.
 11.  Print grades sheets where selected grades can be written temporarily.

     The program splits grades up into 6 categories: tests,  quizzes, homework, labs, 
and 2 other categories that the user can rename.  (The default names are extra1 and extra2).  
Each category can handle any number of students or grades limited only by system memory.  
Two grading systems are supported, the point system and the weighted system.

Installing Grades on your hard drive.

     To install Grades using Windows 95/98 Click on Start in the lower left hand corner.
Select Run and type and enter A:install.  Icons and a Program Group will be created.
Clicking on the grades icon in the grades Program Group starts the program. Help is 
available by selecting Help or Help Index from the Help Menu or by clicking on the 
question mark on the top margin.  The status line at the bottom of the main window 
contains information regarding highlighted menu items and general procedures.
     Any number of numerical grades plus a letter grade can be printed in either 
the current name order or in a ranked order.  Names are automatically assigned an 
identity number from 1 to 999 if you want to have the grades printed according to 
the number instead of by name.   The program will also provide a distribution of 
grades, average for each grade, and the class average.

Menu Items
File|New Menu Item

	To start new classes select New from the File Menu.  You will be asked for 
the class title, instructor's name, and class time period.  Enter students, last name 
in the first input box, and first name in the second.  When completed with all students 
in the class click on Cancel.  You may now change the grading system if desired.  
Select either points or weighted and whether plus and minus grades are appropriate.  
Enter the weighted percentages for each type of grade.  Finally, enter the grades limits.  
The computer does not round off so if an A is 90 and you round enter 89.5 for an A.  

File|Open Menu Item

	This menu item will open a previously saved class.  Use the mouse or keyboard 
to select the file of interest.

File|Save Menu Item

	To save a class file choose this option.  Whenever anything major is done to 
the class file it is saved automatically.  If the class does not have a name you will 
be asked for one.  Use a single word with no spaces of 8 letters or less.

File|SaveAs Menu Item

	To save a class under a different name while retaining the class with the 
former name use this option.  You will be asked for a filename.  Use a single word 
with no spaces of 8 letters or less.

File|Print Menu Item
     
     Printing Grades

	Select Print|Grades from the File Menu to print out the grades of all 
members of a class.  Select the grades to be printed on the first dialog box and 
indicate whether you want the students grades to be printed out in the current order 
or highest grade to lowest grade.  Omit the First and Last name from the report 
including only the ID# if you want to keep the identity of the students unknown.  
The grade report will consist of the course title, instructor, time period, date, 
the selected scores, averages for each selected score, a distribution of grades and 
an overall class average.
     
      Printing Progress Reports

	To print progress reports select Print Progress Reports from the File Menu.  
Progress reports for those students that are checked in the class window will be 
printed, two to a sheet of paper.  The format of the progress reports can be changed 
by selecting Progress Report from the Edit menu. To check the checkboxes to the left 
of each students name click the left mouse button while the cursor is on top of the 
checkbox.
   
      Printing Warning Notices

	To print warning notices select Print Warning Notices from the File Menu.  
Warning Notices for those students with an average below the selected value will be 
printed.  Two copies of each student's notice will be on a single sheet of paper.   
The format of the warning notice can be changed by selecting Warning Notice from the 
Edit menu. 

     Printing a Random List

	Select Print|Random List from the File Menu to print out a random list of 
student names.  Enough sets of names will be printed to fill one page of paper.  
Random lists are excellent for choosing students for any of a number of tasks.

     Printing a list of names and ID's

	Select Print|Name and ID from the File Menu to print out a list of student 
names and their ID numbers. 

     Printing a List of Makeup Work

	Select Print|Makeup Work from the File Menu to print out a list of student 
names with any makeup work due.  Students with a score of zero will have the grade 
title of each grade missed.   If a student actually did receive a zero and you do 
not wish to have it classified as makeup work enter the grade as 0.01 instead of 
zero.

     Printing Grade Sheets

	Select Print|Grade Sheets to have forms printed with all student names 
and a grid which can be used as a traditional Class Record Book.
     
     Printing Attendance Sheets

	Select Print|Attendance to have forms printed with all student names and a 
grid which can be used as a traditional attendance sheet.  Days of the week and 
dates are included on the sheet.  Up to 50 days may be included on the sheet and 
the sheet can start on any day Monday though Friday.

File|Exit Menu Item

	This command will terminate the program.


Edit|New Grade Menu Item

	To enter a set of new grades for the currently active class select New 
Grade from the Edit menu or press F4.  Enter the appropriate grade in the dialog 
box.  If the grade is not to count for a student click the Omit Grade checkbox.  
The grade will not be counted for that student when the student average is 
determined.

Edit|Add Students Menu Item

	To add students to a class select Add Students from the Edit Menu.  
Enter the name of student to the dialog box.  The ID number is a random number 
from 1 to 999, which is not possessed by any other student in any other class 
for all class files on the same directory as the currently active class. The 
ID number may be changed if desired.  ID numbers are useful when printing up a 
list of grades but the identity of each student should be kept private.  After 
all students are entered click on Cancel.  New students will receive a score of 
N/A for any existing grade.  The grade can be changed. If desired the class list 
can then be alphabetized. 

Edit|Student Info/Grades Menu Item

	To change any information regarding a student including name, id, or 
specific grades select this menu item from the Edit menu.  A dialog box will 
appear.  Select the student of interest from the combobox in the Select Student 
area of the combobox.  Edit names and ids in the Edit Here area of the box.  To 
change a grade select the grade from the Item combobox in the Select Student area.  
Edit the grade value in the Edit Here section.  Selecting Possible Points from the 
combobox can change the number of possible points.  If a grade is not to count 
check the Omit Grade checkbox.

Edit|Change/Delete Grade Title

	To delete an grade for every student or to rename a grade select this 
menu item.  A dialog box will appear.  Select the Item that is to be changed or 
deleted from the combobox in the Select Grade Title area.  Edit the title in the 
Edit Title Here area or click on the Delete Item button to delete the grade.

Edit|Grading System

      If you wish to change the grading system of the currently active class window 
select Grading System from the Edit Menu.  The grading system may be a point system 
or weighted.  If you select weighted you must indicate what weighting percentages 
you desire for each type of grade.  

Edit|Class Information Menu Item

      If you wish to change class information such as the course title, instructors 
name, or period/time of the class select Class Information from the Edit Menu. 

Edit|Progress Report Menu Item

	Select Progress Reports from the Edit Menu to change the format of the 
progress reports that can be printed using the File|Print|Progress Reports Menu 
item.  Enclose the following in braces to have them printed on the progress report: 
{lastname}
{firstname}
{instructor}
{course}
{date}
{grades}
When your changes are completed click on OK.  The changes will be saved to disk.

Edit|Warning Notice Menu Item

	Select Warning Notices from the Edit Menu to change the format of the 
warning notices that can be printed using the File|Print|Warning Notices Menu 
item.  Enclose the following in braces to have them printed on the warning notice: 
{lastname}
{firstname}
{instructor}
{course}
{date}
{grades}
When your changes are completed click on OK.  The changes will be saved to disk.

Changing a Grade

	To change a grade double click the left mouse button on the grade you 
want to change.  A dialog box will appear containing the grade you want to change.  
Change the grade as desired.  If you don't want this grade to count for this student 
then click on the Omit Grade checkbox. Selecting Student Info/Grades from the Edit 
menu or pressing F5 can also be used to change a student grade.

Deleting a Grade

	To delete a grade click the right mouse button on the grade you want to 
delete. The grade will be deleted for all students.  Grades can also be deleted 
by selecting Change/Delete Grade Title from the Edit Menu.  Choose the Grade to 
be deleted from the combobox on the left of the dialog box and the press the 
Delete Item button. 

Changing Student Information

	To edit student information such as the first name, last name, or id 
number double click the left mouse button on either the last name, first name, 
or id number of the desired student.  Edit the information as desired in the 
dialog box.  Selecting Student Info/Grades from the Edit Menu can accomplish 
the same thing. Choose the Student from the combobox on the left of the dialog 
box and then edit information as desired.

Removing a student from a class

	To remove a student click the right mouse button on the last name, 
first name, or ID# of the student of interest.  Selecting Student Info/Grades 
from the Edit Menu can also remove a student from a class. You may either drop 
the student completely or transfer the student to another class.  If the 
student is transferred to another class a dialog box with a list of class 
files will appear.  Select the class you want to transfer the student to 
from the list.  If a seating chart exists for the destination class you will 
be asked if you want to assign the seat yourself or allow the computer to 
assign a seat.  The student plus his/her grades will be transferred along 
with all information regarding the student.  If the student has not taken a 
particular test, quiz, or other object he/she will be assigned a grade of N/A, 
which means the grade does not count for this student. To change the grade 
double click the left mouse button on the grade you want to change or select
Student Info/Grades from the Edit Menu.

Options|Alphabetize Menu Item

      To alphabetize student names select Alphabetize from the Options 
Menu.  Names will be arranged by last and then first name if the last name 
is identical.

Options|New Grading Period

      To create a list of student names identical to the currently active 
class window with no grades select New Grading Period from the Options Menu.  
Enter an appropriate name for the new class when asked.

Options|Seating Chart Menu Item

	Selecting Seating Chart from the Options Menu can create seating 
charts for a class.  If a Seating chart does not exist for this class you 
will be asked for the configuration of seats in your classroom.  You may 
have up to 7 rows and 50 seats.  Use the mouse to select the checkboxes 
where a seat located.  You may select the seats for each student or have 
the computer select them for you.  If you select the seats enter the number 
of the seat desired.  A window will appear containing your seating chart.  
You may Print the chart by selecting Print from the Options Menu, switch 
seats by selecting Switch Seats from the Options Menu, or Close the Seating 
Chart by clicking on Close of the Options Menu.

Display Menu

	The Display Menu can be used to either change the grades that are 
displayed in the grade window or change the name of the grades type for the 
two extra types of grades.  To change the items displayed in the class window 
select Options on the Display Menu and then check the grades you want displayed 
in the class window.  Grades not displayed are still included in the average but 
are not displayed.
	To change the name of the to extra grade types (default names are extra1 
and extra2 respectively) select Change Extra1 or 2 names from the Display window.  
Replace the current name with the new name.

Assignment Grid Menu

	The assignment grid menu is used to create, print, and open assignment 
grids.  An assignment grid is a table with headings, which can be used for any 
of a number of things.  An example is contained in the file PROJECT.COL.  To 
start a new grid select New from the Assignment Grid Menu.  A dialog box and 
Window will appear.  Click on the Insert Column button in the dialog box and 
then enter the heading desired for the column.  The window behind the dialog 
box will show what the assignment grid looks like. Additional columns can be 
added by selecting Insert Column, deleted by selecting Delete Column, or Edited 
by editing the name in the Edit Here area of the dialog box. You are limited to 
75 total spaces. To save, print, delete, or close a grid select the appropriate 
item from the Grid Menu.  The assignment grid can be edited by selecting Column 
from the Edit menu.
	To open an existing grid select Open from the Assignment Grid Menu.  
Select the file desired and the grid will be displayed.  The Grid Menu of the 
new window allows saving, printing, or deleting the assignment grid. Editing 
of the grid can be accomplished by selecting Column from the Edit menu.

Window Menu

	You may cascade, tile, or close all current classes by selecting the 
appropriate item from this menu.



If you have any problems or questions my E-mail address is ALLEN_T@popmail.firn.edu.
I hope you find the program makes maintaining your grades easier.

                               Timothy J. Allen

DISCLAIMER
----------

THE GRADES CLASSROOM ORGANIZER PROGRAM IS SOLD "AS IS" AND WITHOUT WARRANTIES 
AS TO PERFORMANCE OR ANY OTHER WARRANTIES WHETHER EXPRESSED OR IMPLIED.  
BECAUSE OF THE VARIOUS HARDWARE AND SOFTWARE ENVIRONMENTS INTO WHICH THIS 
PROGRAM MAY BE PUT, NO WARRANTY OF FITNESS FOR A PARTICULAR PURPOSE IS 
OFFERED.  IN NO EVENT SHALL THE AUTHOR OF THIS SOFTWARE BE LIABLE FOR 
INDIRECT, SPECIAL, OR CONSEQUENTIAL DAMAGES RESULTING FROM THE USE OF 
THE THIS PROGRAM.  IN NO EVENT SHALL THE AUTHORS' LIABILITY FOR ANY DAMAGES 
EVER EXCEED THE PRICE PAID FOR THE LICENSE TO USE THE SOFTWARE, REGARDLESS
OF THE FORM OF CLAIM. THE PERSON USING THE SOFTWARE BEARS ALL RISKS AS TO THE 
QUALITY AND PERFORMANCE OF THE SOFTWARE.  THIS AGREEMENT SHALL BE CONSTRUED AND 
ENFORCED IN ACCORDANCE WITH THE LAWS OF THE STATE OF FLORIDA.


